The basics of prioritizing

In this post I show you my method of prioritizing and how this leads to great productivity

Prioritizing is a key skill no matter what you do, from deciding what work is more important to how the ingredients of a recipe should be cooked, prioritizing is crucial to your success.

Prioritizing a definition

pri·or·i·tize – verb

1. to organize (things) so that the most important thing is done or dealt with first

2. to make (something) the most important thing in a group

http://www.merriam-webster.com/dictionary/prioritize

How to prioritize

todo

So the first thing you’ll need to do is to make a to-do list. Write down all the tasks you have to complete, whether it be today, tomorrow or for this year, write them all down.

Now you have your list its time to prioritize them. I use a system developed by Brian Tracy (to the best of my knowledge), it’s called the ABC prioritization system.

A-E

Next to every task you will now write a letter A-E. Each letter represents something different:

A
  • A stands for urgent/vital.
  • It is a task that if you do not do now there will be severe consequences.
B
  • B stands for “needs to be done soon”.
  • It is a task that if you do not do soon there will be some consequences.
C
  • C stands for “would be nice to do”.
  • It is a task that if you do not do there will be no real consequences. Usually these are for your own personal happiness.
D
  • D stands for delegate.
  • It is a task that you can delegate to someone else. Tasks that take time but don’t need to be done by you.
E
  • E stands for eliminate.
  • It is a task that is actually irrelevant and will not help you.

 

1+

Now you have the letters, its time to rank these tasks from 1 onwards. For example you’re a tasks are from A1-A3, your B tasks are B1-B13, your C tasks C1-C5, your D tasks are delegated and so that will be someone else’s job to prioritize and your E tasks are eliminated so it doesn’t matter.

You’ve done it!

So you should now be looking at a A-C list ordered with numbers. To be most productive you must now work through the list not skipping any task unless you absolutely cannot do it right now. So never do a B/C task if there are still A tasks nor do a B9 task if there is a B5 task still to do.

Conclusion

This system has made me very productive through the years and has managed to see me excel where my peers have fallen. I hope you too find the same success.images

All these ideas come from the following book which I would recommend (full review coming soon).
Eat That Frog!: Get More of the Important Things Done – Today!

More Info

If you would like to know or have a question more please email me at greghannam@personalevolution.org

Or drop a comment below any post and I will get back to you asap

Your friend,

Greg

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2 Replies to “The basics of prioritizing”

  1. Denise

    Thanks for these wonderful suggestions! I’ve been needing to be better at prioritizing recently since I’m now operating two websites. It’s the social media needs that are killing me., I’m going to try the letter and number system you’ve described (starting now) but I think I’ll use a spreadsheet so that I can sort it easily.

    Reply

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